Wednesday 21 January 2015

How to Manage Your Print Services More Effectively

If you own or operate a small business that has been experiencing some steady growth recently, you may have noticed an increase in the amount of documents you need to have printed. While the task of printing may have seemed simple enough when your business was first starting out, increased sales combined with more customers and employees means you have more documents that need to be printed. The longer you continue to do this task yourself, the more time-consuming it will become. However, there is an easier solution. There are companies that specialize in performing the printing tasks of businesses of all sizes. Here are some of the ways a business can benefit from hiring a company that performs managed print services.

Costs will be reduced

This is the number one reason why companies start to outsource their various printing tasks. When a business is just starting to build up a customer base and make a name for itself, money is usually very tight. It is at this critical stage in a company's history that every decision that is made will have a huge impact on whether the company succeeds or fails. Therefore, the choice of dramatically cutting costs by outsourcing the company's printing assignments seems like an obvious one. The amount of money that a business can save will depend on which company it chooses to perform their printing. Many companies offer bulk discounts, so the more items you have printed, the more money your company can save.

Less chance of a data breach

Nowadays, corporate security is a greater concern for businesses of all sizes than it has ever been before. Every day, there seems to be a new story about a company's sensitive information being compromised. If you print statements by yourself, the sensitive information of your employees or clients may fall into the wrong hands if you do not have the proper security protocols in place. However, companies that specialize in print outsourcing will have facilities that are guarded around the clock, with all employees being thoroughly searched before they leave the premises. This helps to prevent your data from being stolen and ending up being used by international hackers, competing companies or anyone else. This is peace of mind that you can not put a price on.

No need to buy expensive equipment

Printing equipment, especially machines that are on the high end, tend to be very expensive. This is not even considering the enormous amount of money it costs to maintain and repair this equipment when it inevitably breaks down. By outsourcing your printing, you can not only avoid the high price of printing equipment, you do not need to have your office space taken up by bulky printing machines.

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