Tuesday 20 August 2013

Why we love cloud storage

‘Cloud storage’ has been the real buzzword in computer circles in the past couple of years, but what exactly is it and why might you be missing out if you don’t use it yet? Cloud storage is essentially a way to store your documents and information online in a dedicated space, with an example of cloud software being Dropbox. It means you can take your documents out of the office system and save them somewhere externally.
The main benefit of this is that it perfectly aids flexible working, and means that if your employees don’t want to be chained to the office or need to carry out any work from home, they can easily log in to their cloud storage account for easy access to absolutely everything they could need. Otherwise, this means transferring everything to a USB stick or something similar, which obviously poses security risks if it goes missing and is inconvenient.

Secondly, cloud storage offers some degree of protection for your company and your information. This is because storing something on a central office-based system can turn out to be a disaster if the system goes down. Alternatively, if your office computers are hit by a virus, this can infiltrate the entire system and can corrupt all of your files, leaving you without customer information, company information and login details, and it can seriously compromise everyone’s security.

Another reason we love cloud storage is the fact that it saves a lot of time that would otherwise be spent emailing attachments backwards and forwards around the office, so it’s a very efficient way for everyone to access documents. It’s really useful if everyone can always access all of the documents, and makes it a lot easier to co-ordinate computer-based activities.

Taking all of your saved documents out of a computer system can also help to speed up the office computers. There will end up being a lot of information and documents saved on each computer and on the central system, and slow computers can be incredibly frustrating for office staff, so putting everything online will make the system much faster and more efficient.

Of course, cloud storage won’t work for everyone, and it can take a bit of getting used to. It might be a good idea to get yourself set up with a professional ITcompany. If you’re really lucky, they might be willing to transfer all of your important documents over for you so you can hit the ground running!

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